The Office Manager will oversee the administrative duties of Acieta to ensure the office and equipment are running smoothly. This position will represent the company in a professional and organizational manner. The Office Manager will serve as the first point of contact with Acieta visitors in a professional manner while performing a variety of administrative duties.
Essential Functions:
- Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office and during their visit.
- Exhibits polite and professional communication via phone, email, and mail.
- Answer telephone and give information to callers or route call to appropriate person. Forward callers to voicemail or take a message when an employee is unavailable.
- Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
- Provide direct administrative support as needed, including scheduling appointments, meeting, and events, booking travel, maintaining a filing system, sorting mail, ordering supplies, updating contact database and employee list and coordinating food deliveries as needed.
- Ensures uninterrupted operations of office equipment by completing preventative maintenance requirements, calling for service, submitting IT tickets, and evaluating new equipment and techniques.
- Assist employees with ordering company shirt orders and company business cards.
- Create and maintain name plates for all cubicles and mailboxes.
- Update and create project planning boards.
- Encourage employee involvement by updating and maintaining office boards, televisions, and employee newsletters monthly.
- Other duties as assigned.
Education, Experience, Skills, and Physical Requirements:
- Education and/or Experience:
- HS diploma or equivalent with 2 to 4 years related administrative experience, education and/or training.
- Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint); intermediate knowledge of MS Access a plus.
- Adobe Creative Suite knowledge a plus
- Language Skills:
- Ability to read and comprehend simple instructions, short correspondence and memos.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Reasoning Ability:
- Ability to understand and to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
Physical Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl.
- The employee must be able to operate specific equipment or tools; type at required speed; and work with specific computer software.
- The employee must occasional lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
- Business casual attire required.
ACIETA is an equal opportunity employer and positively encourages applications from suitably qualified and eligible candidates. ACIETA does not discriminate against any job applicant because of race, color, religion, sex, pregnancy, sexual orientation, gender identity, creed, national origin, disability, genetic information, citizenship status, age, military or veteran status, or any other prohibited basis under applicable local, state, or federal law. Applicants requiring reasonable accommodations in the application and/or interview process should notify ACIETA’s Human Resources department at hr@acieta.com.