The AP/AR Specialist is a responsible business partner located in our corporate office in Maumee, OH or Waukesha, WI. As the AP/AR Specialist, you will strategically manage the accounts payable and receivable activities efficiently and accurately, ensuring timely processing and reconciliation of invoices and payments. We seek talent that has a strong understanding of accounting principles, excellent communication skills, and the ability to collaborate effectively with various departments and external stakeholders.
What we need you to do:
- Prepares work to be accomplished by gathering and sorting documents and related information.
- Pays invoices by verifying transaction information, scheduling, preparing disbursements, and obtaining authorization of payment.
- Obtains revenue by verifying transaction information, computing charges, and refunds, and preparing and mailing invoices.
- Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.
- Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
- Maintains accounting ledgers by posting account transactions.
- Verifies accounts by reconciling statements and transactions.
- Resolves account discrepancies by investigating documentation, issuing stop payments and adjustments.
- Maintains financial security by following internal accounting controls.
- Secures financial information by completing database backups.
- Maintains financial historical records by filing accounting documents.
- Contributes to team effort by accomplishing related results as needed.
- Own and manage AP and AR processes for the business unit.
- Receive all invoices from vendors and digitize if necessary.
- Enter vendor invoices into ERP system accurately and efficiently with appropriate documentation.
- Identify and report exceptions. Work with management on solutions and action accordingly.
- Send remittance to vendors and be point of contact for all vendor inquiries. Escalate issues as needed.
- Process expense reports from various employees and credit cards.
- Issue customer invoices accurately and timely from sales orders.
- Work with project managers to release milestone bills accurately.
- Less than 10% travel expected to visit other Acieta locations and team meetings.
- Perform other job-related duties as assigned in which you are trained and qualified.
What qualifications you will need:
- Associate’s degree in Finance or equivalent work experience.
- High degree of accuracy including attention to detail.
- Proven experience in accounts payable and/or accounts receivable roles.
- Experience with Epicor ERP Strongly Preferred.
- Proficiency in accounting software and MS Office, with a focus on Excel creating charts, graphs and pivot tables.
- Excellent organizational and time management skills.
- Effective communication skills, both verbal and written.
- Ability to work independently and collaboratively in a team environment.
- Problem-solving skills and a proactive attitude.
- Demonstrated exceptional customer service and negotiation skills.
- Proficiency in mathematics with analytical aptitude.
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to walk, sit, bend, reach, talk and hear.
- Lifting up to 10lbs may be occasionally required.
- Specific vision required by this job includes close vision while using computer and will require on and off camera meetings.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- When traveling to the various company sites, the noise level in the office area is conversational. The shop floor work environment meets federal health and safety standards.
ACIETA is an equal opportunity employer and positively encourages applications from suitably qualified and eligible candidates. ACIETA does not discriminate against any job applicant because of race, color, religion, sex, pregnancy, sexual orientation, gender identity, creed, national origin, disability, genetic information, citizenship status, age, military or veteran status, or any other prohibited basis under applicable local, state, or federal law. Applicants requiring reasonable accommodations in the application and/or interview process should notify ACIETA’s Human Resources department at hr@acieta.com.